Nowadays, billions of organizations are using Microsoft 365 to get cloud features, and many administrators want to download Office 365 emails locally for offline use. Sometimes the process to download all Office 365 emails becomes an urgent task for working professionals. After that, they start searching on the internet and post the following queries on various search engine programs. 

Why Do Users Download Emails From Office 365?

1. Users often consider downloading all office 365 data as a duplicate mailbox copy to avoid loss situations.
2. Sometimes clients want to share the copies of some Microsoft 365 emails with other users locally using messenger programs.
3. Non-technical users usually do not know where Office 365 stores their data hence they want to store their crucial data on their own hard drive.

How To Download Emails From Office 365 via Manually?

In this solution, we will use Outlook built-in features to try to solve this problem. If you are familiar with Outlook then download and configure Office 365 accounts with Outlook. You can opt for this solution after seeing their limitations. 

1. First, open Outlook and click on the file menu.
2. Now, click on open and export then hit on Import and Export to proceed.
3. Import/Export wizard will appear, choose Export to a file then hit on the next button.
4. Before hitting on next again, choose Outlook data file(PST)
5. After that, choose mailbox folder as you want to download
6. Next, choose the resultant file location and check that it does not import duplicates.
7. At last, click on the finish button and wait for the process to complete.

Limitations Using Manual Solution

1. It will take a lot of time and a very lengthy process.
2. Technical expertise is required to operate this operation.
3. Skipping steps will lose all over the data.
4. It’s not easy to keep the whole process in their mind.
5. Risk of file corruption or data loss during the process.

How To Download Mailbox From Office 365 Using Third-Party Software?

You can use Office 365 Backup Tool is a perfect solution to get your job done quickly. This tool is specially designed for non-technical or professional users to save time and effort. It maintains 100% data integrity and provides accurate results without losing a single bit of mailbox data.  

• Download and launch software on your system.
• Enter Office 365 email address and password to login.
• Choose the mailbox folder or subfolder as you want to download.
• Here, choose file format in the multiple export options. 
• At last, choose the destination path and click on save to get the exported file instantly.

Major Benefits Of Using Automated Software

1. It also allows the export Office 365 to PST, EML, MBOX, MSG and many more file formats.
2. This application is easy to operate by all types of computer users.
3. It is capable of transfer Outlook emails to another account.
4. It also gives the option to migrate Office 365 accounts to another account.
5. You can choose specific email using the email filter option as per date range, subject, to/receive etc.

Wrapping Up

On this page, we have explained the process to download my emails from Office 365 for offline use. We have mentioned both free and paid solutions. Manual solutions are free but not risk-free, Now, it depends on what you like risk or risk free. Due to risk and restrictions in Manual Approach, we recommend you to choose automated software as a perfect software to get your job done quickly. 

In a free version, you can export the first 10 emails from each folder to check its working speed and its other helpful option. When you are fully satisfied with this tool, you can buy the premium edition to unlock its speed and limitations.